Request for Quotation Management

Integrated Management of Vendor Quote Requests for Microsoft Dynamics SL

MaxQ’s Request for Quotation module provides a streamlined approach for creating vendor quote requests. Using our Request for Quotation module, you can initiate the quote request process by either manually entering an RFQ or have it loaded directly from an Order Management sales order/quote.
Next, assign the bidding vendors you have identified and our module delivers the RFQ document using the vendor’s preferred delivery method – mail, email, fax, EDI, or Excel spreadsheet. As the quotes arrive they are recorded against their associated RFQ to allow for quick and easy comparative analysis. Once the winning bid(s) has been selected, a purchase order is automatically generated.

Features and Functionality

  • Simplistic interface provides user access to all information from one screen

  • Allowance for RFQs with multiple lines/parts and multiple vendors per line

  • Can generates RFQ line items that do not have an Inventory Item Master in Microsoft Dynamics SL

  • Records vendor responses including price and lead times

  • Capability to award items to a single supplier or split them amongst several

  • Import all or selected items from a Order/Quote

  • Supports RFQ delivery bymail, email (Excel, HTML or XML documents), fax or EDI

  • Fully integrates with the Microsoft Dynamics SL Order Management, Inventory Management and Purchase Management modules

  • Automatic generation of purchase orders based upon awarded bids

  • Each vendor/part maintains its own contact(s) and due date

  • Flexible Review Worksheet for easy tracking and selection of awarded bids