Using SAAS Benefits Your Company When Your Employees Become More Mobile

Using SAAS Benefits Your Company When Your Employees Become More Mobile

SAAS might sound like a cryptic acronym if you’ve never heard of it before. Or perhaps you have, though never knew exactly what it meant. It stands for “Software as a Service”, which essentially means offering software through the cloud for easier accessibility. It’s the easy access element that you’ll appreciate if your company recently started becoming a little more mobile. With so many employees using “BYOD” (Bring Your Own Device), having quicker access to important tools becomes more important.

You may also be frustrated lately with the amount of time and money it takes to install and maintain software on each device. As your employees are go with more mobile devices, imagine installing and supporting your business software on dozens of different types of device for access out in the field. That alone will take time and money.

The last thing you want is for the above software to malfunction right in the middle of a transaction, or while working on a project in a remote location. For mobile employees, having the software crash or losing connectivity while away from any IT technicians means being stuck without any help and possible downtime for your employees. This could easily place a project or important transaction in jeopardy.

But when things are available through the cloud, access is easy anywhere without having to rely on software installed on a computer or mobile device. As long as you have an Internet line available, virtually any kind of data related to your business is available.

SAAS means easy availability of software through the cloud any time your employees need it. And the better news is someone else takes care of it for you.

Maintenance Done for You to Avoid Stress

The fear of maintaining software on multiple devices isn’t necessary with an SAAS solution. Here at MaxQ Technologies, Inc., we can provide the entire solution this includes updating the software so it’s never out of date, plus taking care of any technical issues.

In that regard, a SAAS solution and the cloud in general is excellent for scalability in all companies. In a time when attention needs to be on your  operations, you don’t need tech issues to distract you. Let us help take care of those issues while you rely on your software to work efficiently..

Contact us here at MaxQ Technologies, Inc. to find out more about our cloud and subscription software services. Let us help bring more software efficiency to your company as you send more employees out into the field to work in other locations.

MaxQ Charge It! – Credit Card Accounting Demystified

Credit Card Accounting Demystified

MaxQ Charge It! for Dynamics SL


  • Invoice for $100 processed for Customer ABC using a Credit Card
  • Credit Card Fee of 3%



Step 1: Invoice to Customer ABC processed  – $100 balance in AR for Customer ABC

Debit                      Credit
A/R $100              Sales $100

Step 2: Batch Close – Customer Credit Memo
– Credit Memo ($100) created for Customer ABC leaving $0 balance on their account
– Credit Card Fees ($3) captured & booked to the expense account defined in Charge It! Setup
– Clearing Account is defined in Charge It! Setup

Debit                       Credit
Clearing $97           A/R $100
Fees $3

Step 3: Batch Close – Invoice to Credit Card Company
– Invoice ($97) created for Credit Card Customer defined in  Charge It! Setup
– $97 AR balance for Credit Card Customer

Debit                      Credit
A/R $97                 Clearing $97

Step 4: Payment from Credit Card Company

Debit                      Credit
Cash $97               A/R $97

– Payment ($97) for Credit Card Customer  created & applied

The Best Things about Cloud Computing

The Best Things about Cloud Computing


Cloud Computing is becoming all the rage nowadays, but is it really worth your time?  I mean, with the recent cloud hackings, is it even safe?

These are questions that many businesses have when thinking of switching to cloud computing.  These services are usually just as safe as hosting your own servers inside of your buildings, if not safer.  Cloud infrastructure companies have a pretty big interest in keeping their data safe, since their entire business is modeled on having a safe place to store their customer’s data.  They use security best practices and security experts (hackers) are hired to try to break into their systems and fix the holes before someone who shouldn’t be there gets in.  These businesses have competitors, and they want to give you a reason to be their customer, not the competition.

It can also save you money in the long run.  I’m sure you’ve had to upgrade your servers before, and that probably cost enough money to make you at least shed a tear.  In most contracts, the costs of upgrading servers is usually included in the subscription cost, so you won’t have to shell out hundreds, if not thousands, of dollars to upgrade your own.  You also won’t have to pay for the staff needed to manage these servers, as these companies have their own staff ready to do the same, and you’re splitting the worker’s bill with many other companies, allowing them to split that worker’s cost across more companies than just you, with no pay decrease to the worker.

It can also save your business some time when upgrading.  You don’t need to even think of how to upgrade your servers, since these companies upgrade their own on their time, not yours.  They also backup and restore your data for you, so you don’t need to worry about that.  I’d still recommend you keep you own backup copy of your own data, just in case something really bad happens to the company.

So, with decreased cost, better disaster recovery, better security, and less mental bandwidth dedicated to your virtual bandwidth, cloud computing can help you save your money and your time.  You can contact us to learn a little more about cloud computing.

Cloud Computing A Key Factor In Gartner’s Top 10 Strategy Technology Trends For 2015 – Part 1

Cloud Computing A Key Factor In Gartner’s Top 10 Strategy Technology Trends For 2015 – Part 1


The top 10 Gartner strategy technology trends including cloud computing for 2015 were first announced at the Gartner Symposium/ITxpo. Gartner Fellow David W. Cearly suggested that each of these trends will potentially impact enterprises over the next three years. Therefore, he urged that action be taken over the next two years to address the impact that these global forces will have on one’s enterprise.

The top 10 technology trends for 2015 extend across three primary themes:

  • The merging of real and virtual environments
  • The arrival of intelligence everywhere
  • The impact of digital business on technology

Here are top trends that Gartner has identified:

Cloud/client computing – Centrally coordinated applications will become more prominent as cloud computing and mobile computing continue to converge. These applications will be readily delivered to a wide variety of devices.

Web-scale IT – World-class computing will be increasingly deliver large cloud service capability in an enterprise IT context. More enterprises will be able to emulate the Amazons, Googles and Facebooks of the world as they build applications and infrastructure.

Computing presence – Attention will shift from mobile devices themselves to addressing the needs of users in increasingly varied environments.

Smart machines – Smart machines will usher in the most disruptive phase in IT history. Gartner sees a rapid evolution in robotics, autonomous vehicles, smart advisors and virtual assistants. Current prototypes will quickly lead to ramped-up production of these smart machines.

3D printing – This revolutionary answer to so many manufacturing and other needs will go mainstream over the next three years. Lower-cost 3D printers will increasingly impact industrial production. The use of such printers will make the transition from prototype development to regular production.

At MaxQ Technologies, we develop software solutions that help enterprises to respond to the forces shaping and transforming the way in which they relate to their markets and environments.

For further assistance, or to learn more, please contact us.

Get In The Trend With Subscription Software

The latest trends in e-commerce that have emerged over the last year all center around subscription software services. From the dollar razor club that has been advertised all over social media, to subscriptions of feminine products that made headlines as people were amazed to see such strong interest in such an unusual subscription service, people are definitely willing to pay on a monthly basis for almost anything you can imagine.

In the early days of subscription services, there were mostly fruit and wine clubs. Now, even the food options have expanded with people delivering regional foods all over the country, but the massive subscription trend didn’t end there.

Businesses are learning that software which used to cost thousands of dollars up front can be licensed on a monthly basis through a subscription service. This lowers the barrier of entry for many entrepreneurs and small businesses, while keeping accounting simple for larger companies. In addition to software, online services like meal planning, content services and media services are all available as monthly subscriptions.

The market is primed for even more subscription based offerings. Can what your company does be offered as a subscription?  Think outside the box and you may find a whole new customer base. Before you begin to worry about all the technicalities of offering subscriptions, remember that our subscription software makes it simple for you to offer subscriptions to your customers. You can manage your subscription service, handle billing offer free trials, and send automated communications like invoices and payment receipts all without hiring a new IT specialist or accountant.

Subscription services open up your business to new markets, and subscription software makes it easy, please contact us to find out how simple the transition to offering subscriptions can be

The ROI of Cloud Computing

If you’ve tried the list of software gimmicks, market predictors, and data miners maybe another investment rolls your stomach. It’s said that a fool and his money easily part, but when you invest in cloud computing, your money has kids.

When an average business invests a dollar, they hope to make back two. When a stellar business invests a dollar, they hope to make back ten. Yet with all the things to invest in, the trends to follow, and the coattails to cling to, many businesses cross their fingers in the thin hope their investment breaks even.

The good folks at Frost & Sullivan found that companies which invested in collaboration technology had a 400% return on investment. With a percentage like that you can bet your odds cloud computing does a darn good job.

When you and your business work with the cloud, collaboration spikes tenfold.  All your employees – wherever they are on the globe – can sync up, log in, and work together on documents, reports, and critical issues all updated in real-time.

If your business knows the value of agility and speed, good old-fashioned emails aren’t up to specs. Traditionally, documents were passed back and forth like a hot potato between colleagues, as each took their turn working on files and giving them hundreds of new names.

Cloud computing does better by keeping all your business files stored in one central location, accessible anywhere, anytime, and from nearly every media device. Employees can chat together, make revisions, and collaborate in harmony working from one central copy.

According to one study, “73% of knowledge workers collaborate with people in different time zones and regions at least monthly”.

When everyone is on the same page, it strengthens collective efforts and productivity, improving nearly every aspect of your company.

Now while though cloud is a way to give every member of your business access to company data, it’s the teamwork made possible that boomerangs your investment back into a huge ROI.

Take GE Aviation. Everyone knows their mother company, General Electric – the brainchild of Thomas Edison. They wanted a way to connect their sales force while also building closer connections with customers. Turns out, the cloud suited their needs.

Their reps used cloud computing to share documents, ping-pong ideas, answer questions, and share instant feedback. In short, the project was a success.

“What might’ve taken a team—in the best case—a week, can now be done in minutes,” says GE.

Smaller businesses should follow their footsteps. As our globe connects, tunes in, and shares, you and your employees must combine your brains to keep pace with the times.

If you’re ready to make a successful investment that will enhance your productivity, efficiency, teamwork, and ROIcontact us today and arm your business with the tools of the future.

Choosing the Right Business Intelligence Software is only Part of the Solution

Choosing the Right Business Intelligence Software is only Part of the Solution

Business Intelligence Software


Since the inception of business intelligence software (BI) as an IT discipline, it’s been thought of as the exclusive domain of large enterprises. And, for the most part, that’s been an accurate assumption. BI implementations in the past have been very complex and expensive propositions, involving large cash outlays for hardware and software, with little guarantee of success.

But BI is changing, and as it evolves as a practice and discipline, more and more small and medium businesses are realizing the advantages to be had through the use of BI. In fact, for the last several years, BI implementations have been on the upswing, according to Forrester and other industry observers.

A lot of what’s driving the adoption of business intelligence software has been the development of tools and platforms that reduce the complexity of implementation, and the required implementation timeframes for a BI solution. Tools like eProphet and QVision reduce the data warehousing and analytics development that are traditionally associated with BI, speeding the time to implementation and useful results for the business.

This is a critical development for small and medium enterprises, because they rarely have the bench strength or staff on hand to do this work from scratch. Smaller enterprises don’t have time for the ‘waterfall’ approach to development found in larger enterprises, which would require them to define requirements, architecture, and development methodology. Instead, smaller businesses need to rely on the tools they choose to do much of the heavy lifting, such as the extract, transform, and load (ETL) functions and data warehousing functions. And yet, there are still considerations that any business needs to address before attempting to implement a business intelligence software solution.

Define Your BI Requirements

Even with tools like eProphet and QVision, there is still work involved to develop the right BI system for your business. An ERP system is, in many ways, a reflection of the business it’s supporting, so the data it collects and reports it generates should likewise be valuable to the business. For example, if your business manufactures a product, you’re going to want to see basic reports like inventory on hand, aging reports, and so forth. But you’re also going to want to see reports you might not have been able to see before, such as the impacts of supply chain issues across your manufacturing, inventory and sales. These are requirements that are specific to your industry and business, and these are the metrics that measure the performance and effectiveness of your enterprise, and only you can define these kinds of requirements.

Plan for scale

One of the biggest issues with BI solutions is dealing with scale. Data warehousing can involve a very large amount of data, and that storage can get expensive. Likewise, as your users begin to utilize the BI platform, and realize its value, they’ll start to request more reports of varying kinds, which will in turn lead to more scope, and a likely increase in scale. And then there are the normal changes that many businesses go through, such as the acquisition of another business, or the award of a major new contract. All of this can lead to big increases in the scope and scale of your BI platform.

And that’s one of the major advantages of using a pre-packaged BI system – they’re designed to scale with the needs of your business, so that you’re not faced with a massive hardware/software upgrade every time some new business development arises.

Think About BI as a Business Tool, Not an IT Tool

One of the biggest issues in gaining approval to go forward with a BI system lies in the perception that BI is a neat tool, but it’s really just a reporting platform, and just another IT system. But BI has the capability to do much more than just generate reports – it can generate profits and drive the business, in and of itself.

Retail companies use BI to see analyze buying trends across stores, and adjust their distribution so that the right products are in the right markets. Likewise, management at those retail companies use BI to decide on which products should be displayed, when and where they should be displayed, and which ones should be displayed more frequently.

Manufacturers and distributors can use the POS data captured by the retailers to see inventory levels and sales of their products at their customer stores. This visibility into transactions that are not from their own ERP solution provide unprecedented clarity and    invaluable insight into the health and status of their own complete supply chain that is impossible without the right BI solution.


It’s Your Company, And Your Data

Business Intelligence can be a complex topic, and smaller enterprises have even less room for error when it comes to implementing a BI solution for their business. That’s why finding the right partner is all the more necessary.

At MaxQ, we live and breathe the systems and technology that power enterprises of all size, and we’ve developed tools to help businesses implement the right BI environment to meet their requirements, and grow as they grow. And in addition to the systems we provide, we provide professional and consultative services to help you get that platform up and running quickly, so that you can use BI to drive your business forward. If your company is considering a business intelligence solution, contact us here.

How Cloud Computing Can Benefit Your Business


How Cloud Computing Can Benefit Your Business

In the past, people would run applications or programs from software downloaded on a physical computer or server in their building. Nowadays, cloud computing allows people to access the same kinds of applications through the internet. This means that as long as employees have internet access, they can work from anywhere. The following are a few more ways cloud computing can be beneficial to your business.

Cost efficient. Cloud computing is probably the most cost efficient method to use, maintain and upgrade. Traditional desktop software costs companies a lot in terms of maintenance and support. Adding up the cost for maintaining multiple users can prove to be very expensive. The cloud, on the other hand, is available at much cheaper rates and hence, can significantly lower the company’s IT expenses. In fact, with pay-as-you-go computing, businesses only pay for the computing capabilities they use.

Speed and agility. In a cloud computing environment, new IT resources are only ever a click away, which means you reduce the time it takes to make those resources available to your developers and users from weeks to just minutes. This results in a dramatic increase in agility for the organization, since the cost and time it takes to experiment and develop is significantly lower.

Security. One of the top concerns of cloud skeptics is the fear of sacrificing data security when allowing company data to exist outside the internal firewall. Security is actually increased when using cloud solutions due to strict ISO security standards that cloud providers must adhere to, in addition to the regular security audits. This means no more worrying about lost laptops with confidential data and treacherous hacking threats.

Disaster Recovery. Disasters can happen at any time, such as fires or even theft, causing you to lose valuable data. When companies start relying on cloud-based services, they no longer need complex disaster recovery plans. Cloud computing providers take care of most issues, and they do it faster. This makes the entire process of backup and recovery much simpler than other traditional methods of data storage. Furthermore, the start-up after a system failure is almost instantaneous, enabling you to ramp up your processing power and get your system back up as quickly as possible.

Updates. Software updates and renewals are typically handled by the cloud vendor and occur several times a year at no cost to the customer. This ensures that the user interface remains modern and up-to-date with business demands.

The advantages listed above are simply a few of the benefits available to your business when you switch to the cloud. Whether you are running applications that share photos to millions of mobile users or you’re supporting the critical operations of your business, cloud computing provides rapid access to flexible and low cost IT resources.

For more information, or if you have any questions or comments, please feel free to contact us at MaxQ Technologies, Inc. today.