MaxQ Cannabis Management Automation Works Wonders for Curio Wellness

In the complex world of cannabis manufacturing, the ability to manage operations efficiently and minimize costs can mean the difference between success and failure.

Brad Friedlander, Curio Wellness CIO, described how his company has gained a major competitive advantage by employing MaxQ Cannabis to manage its cannabis operations.

Growing high-grade cannabis and producing premium products requires careful management in all stages of the operation—including planning, cultivating, harvesting, testing, curing, extraction, manufacturing, packaging, distribution, inventory management, and sales.

The MaxQ Cannabis management system has yielded benefits across all these areas by enabling Curio to operate with greater efficiency while minimizing costs, Friedlander said.

Automated Product Data Management

Automated product data management has yielded significant time and cost savings, said Friedlander. “We’ve created some standardization that enables us to create new parts and strains with ease from other data we have in the system,” he explained.

When a new strain is entered into the system, all the associated parts are created automatically, including SKUs (stock keeping units), bills of materials, kits, and bundles for each of the products.

Automated product data management creates all product data in a consistent, standard, and correct manner, greatly reducing errors caused by manual entry.

“Just click a button and it creates the inventory items, kits, BOMs, and bundles automatically,” Friedlander explained. “The setup that would take hours manually, we do in 30 seconds.”

Integrated Accounting

Most competitors are running their business on QuickBooks and jumping between different accounting systems, said Friedlander.

His observation agrees with that of cannabis accounting expert Andrew Hunzicker, who relates that many cannabis companies operating in this manner find themselves plagued with financial struggles stemming from the complexity of cannabis accounting, including cost controls within the growth, manufacturing, and retail phases, as well as compliance and tax issues.

Best practices for controlling costs in the manufacturing and distribution of cannabis, Hunzicker explains, are stringent and integrated accounting, coupled with the use of advanced analytics to track costs, perform forecasts, and maximize efficiency.

The integrated accounting of MaxQ Cannabis, coupled with Power BI analytics, provides all these advantages, including easy data entry and data handling, with changes that ripple through the system automatically, said Friedlander. This saves time and labor and eliminates error, he explained.

“The integrated accounting, data handling, cost tracking, and auditing are huge advantages,” Friedlander said.

Cost Tracking

The ability to produce cannabis products at the lowest possible cost is critical. Automated cost tracking within MaxQ Cannabis enables Curio Wellness to track its costs across all phases of its operation.

“The ability to track costs is a huge one,” said Friedlander.

The system enables the company to track the cost of inventory by automating the process of accumulating cost into inventory, he explained.

“We can see historical data that we can’t see in the regular tracking system,” said Friedlander. “It helps us to understand costs and control them.”

Product Traceability

Automated product tracking is another key feature that helps Curio Wellness increase efficiency while reducing costs. The MaxQ Cannabis management system enables Curio Wellness to trace any product back to its origin with ease, said Friedlander.

“It gives us full traceability,” he explained. “If there is an issue with a product, we can trace it back to the batch in which it was created and who we sold it to with ease.”

Comprehensive product tracking and traceability enable Curio Wellness to stay fully compliant and auditable for any government agency that requires compliance information, Friedlander said.

Quality Control

The MaxQ Cannabis system automation also streamlines the lab testing process, including automated uploading of lab results and printing of labels for each of Curio Wellness’s products.

The system will store the Certificate of Analysis (COA) and automatically generate labels from lab results. When products are shipped to customers, the lab results certificate will be mailed automatically with the invoice.

“The system automates the processing of the lab reports for each product for each customer for every order,” said Friedlander. “The handling of lab results and label printing is completely automated, a process that was very time consuming in the past.”

Analytics Advance Business

Curio Wellness acquired Power BI analytics as a standard component of the MaxQ Cannabis system. Friedlander said Power BI is used to monitor and manage the entire business, including operations, sales, and marketing.

“Our whole executive team uses it for sales and key metrics, sales by customer, what products are trending, how things are selling within categories, in both quantity and dollars,” he explained. “We can view data in real time, daily, weekly, monthly, and quarterly.”

Using Power BI in conjunction with MaxQ Cannabis has resulted in better planning, decision making, performance, and customer satisfaction, he said.

The executive team uses Power BI to monitor key metrics, including sales by customer, which products are trending, how things are selling within categories, in both quantity and dollars, Friedlander explained.

The ability to monitor and analyze key metrics in real time have enabled the operations and sales teams to make better decisions and change business outcomes, Friedlander said. “It’s allowed us to quickly see problem areas and address them immediately rather than at month’s end,” he explained.

“Most of our competitors are on QuickBooks,” Friedlander explained, “so they don’t have the ability to do what we do with Power BI. It’s a big competitive advantage.”

Ongoing Improvement

Curio Wellness works with MaxQ to extend the system’s capabilities and refine processes in ways that will yield even greater efficiency, Friedlander said. Plans include automating the harvesting of crops with integrated RFID readers, as well as adding a host of new Power BI features.

Has MaxQ Cannabis delivered the efficiency and cost control benefits he had hoped it would? “Absolutely,” said Friedlander. “The system not only enables us to operate more efficiently, it gives us a huge advantage over our competitors.”

As the maker of the most modern, integrated, and scalable cannabis manufacturing solution, MaxQ has deep cannabis industry expertise. Contact us to learn more about the latest trends and management solutions in the cannabis manufacturing industry. 

 


Finally, a Cannabis Management System That Fits the Bill

After working with 10-15 different cannabis management systems, cannabis accounting specialist Andrew Hunzicker found the solutions were “filled with bugs, have had significant downtime, and have many features that simply don’t work.”

He found further that among the existing cannabis management solutions there was not one that was “reliable, effective, or efficient.”

Unfortunately, he concluded, “a reliable Cannabis ERP does not exist in 2018.”

At some point, Hunzicker said, he hoped a vendor would overcome these issues and provide an “all-in-one solution.” Until then, he said, “cannabis companies are forced to piecemeal together several systems.”

MaxQ to the Rescue

That was the case until MaxQ Cannabis entered the picture, providing an all-in-one ERP cannabis management solution with all the functionality Hunzicker hoped would someday become available. Although too new to be included in Hunzicker’s report, MaxQ Cannabis is now available to provide streamlined management to cannabis companies of all sizes.

Built on the Acumatica ERP platform, MaxQ Cannabis is a tightly integrated and highly automated cannabis management suite tailored to the needs of cannabis cultivation and manufacturing companies. With MaxQ Cannabis, all the problems with accounting, compliance, tracking, and reliability cited in the report are eliminated.

Goodbye QuickBooks

As Hunzicker notes, with no integrated accounting and tracking solution available, cannabis companies have had to rely on a patchwork of QuickBooks, Xero, Excel, and other apps to manage their operations.

MaxQ Cannabis solves this problem by providing integrated accounting functionality that encompasses the entire management suite, eliminating the need to employ two or more systems.

Rather than separate accounting, CRM, ERP, inventory, and e-commerce systems, MaxQ Cannabis provides an integrated suite of ERP, CRM, supply chain, and e-commerce functions.  All functionality—including accounting, cost tracking, product tracking, compliance, quality control, and business intelligence—are fully integrated across all phases of cultivation, manufacturing, distribution, and sales.

Automation Advantages

MaxQ Cannabis enables cannabis businesses to be more efficient through automation that saves time and labor, streamlines operations, and minimizes costs. For example, the process of entering a new cannabis strain into the system automatically creates all the associated parts—inventory IDs, bills of materials, kits, and bundles—at the press of a button. The automated process takes less than a minute, whereas it would take hours to input the data manually.

The same type of time and labor savings are gained through the automation of the lab testing process. MaxQ Cannabis automates the lab testing process by uploading the lab results and printing the labels for each cannabis product, a process that is time consuming when performed manually.

The system will store the Certificate of Acceptance (COA) and automatically generate labels from lab results. When products are shipped to customers, the lab results certificate will be mailed automatically with the invoice.

Compliance is ensured by automatically creating and transmitting regulatory reports to the appropriate government authorities, such as the Metrc reporting system.

Full-Spectrum Functionality

As Hunzicker points out, cannabis is a complex world involving several sub-industries (farming, chemical manufacturing, food production, and retail), and mistakes can be costly. Cannabis companies, he notes, are faced with a plethora issues such as multi-entity structures, consolidated accounting, cannabis and non-cannabis divisions, and complex customer resource management.

Providing a full spectrum of accounting and management capabilities—including multi-currency and multi-company—is how MaxQ Cannabis stands out from the pack.

No longer do cannabis companies have to settle for less-than-optimal management solutions. Now they can turn to MaxQ Cannabis, a next-generation cannabis management system with the unity of accounting, product tracking, cost tracking, compliance, quality control, and business intelligence that was missing in first-generation systems.

As the maker of the most modern, integrated, and scalable cannabis manufacturing solution, MaxQ has deep cannabis industry expertise. Contact us to learn more about the latest trends and management solutions in the cannabis manufacturing industry.